Privacy Policy

Last Modified: 1 Jan, 2025

We take your privacy very seriously. Please read this privacy policy carefully as it contains important information on who we are and how and why we collect, store, use and share your personal information. It also explains your rights in relation to your personal information and how to contact us or supervisory authorities in the event you have a complaint.

Keywords

  • We/Us/Our: Refers to NexantECA Ltd. and its affiliates.

  • Personal Information: Data identifying or capable of identifying an individual.

  • Special Category Personal Information: Sensitive data such as racial origin, political opinions, or trade union membership.

Personal Information We Collect

We collect information such as your name, contact details, job title, company information, date of birth, billing and payment details, LinkedIn profile, contact history, purchase history, and usage of our website and IT systems. Some data may also come from publicly accessible sources, third parties, or cookies on our website.

How and Why We Use Your Information

We use your personal information to comply with legal obligations, fulfill contracts, ensure operational efficiency, and for legitimate business interests. 


Examples include:

  • Preventing fraud and unauthorized access.

  • Conducting audits or responding to regulatory inquiries.

  • Marketing to customers and interested third parties.

  • Improving operational efficiency and customer experience.

Promotional Communications

Your information may be used to send updates about our products and services based on legitimate interest. Consent is obtained where required. You can opt out at any time through email, the unsubscribe link in messages, or by updating preferences on our website.

Sharing your Information

We may share your data with NexantECA group companies, third-party service providers like HubSpot, credit reference agencies, insurers, and law enforcement agencies as required. When sharing data during business restructuring, confidentiality obligations are applied.

Data Retention

Your data is retained as long as necessary for the purposes it was collected, such as legal, accounting, or reporting requirements. Basic client information is kept for six years after ceasing business for tax purposes. Anonymized data may be used indefinitely for research or statistics.

International Data Transfers

Your data is retained as long as necessary for the purposes collected. For example:

  • Client data is kept for six years post-business for tax purposes.

  • Anonymized data may be used indefinitely for research or statistics.

Your Rights

You have the right to:

  • Access your personal data.

  • Correct inaccuracies.

  • Request deletion (in specific circumstances).

  • Restrict or object to data processing.

  • Request data portability.

  • Avoid automated decision-making.


To exercise your rights, contact us with proof of identity and details of your request.

Data Security

We implement strict measures to prevent unauthorized access or misuse of your data. Suspected breaches are managed promptly, with notifications provided when legally required.

Complaints

If you have concerns, contact the UK Information Commissioner’s Office (ICO) at https://ico.org.uk/concerns or call +44 (0)303 123 1113.

Policy Updates

This policy may be updated periodically. Changes will be communicated via our website or email.

Policy Updates

For questions, please contact us: